Difference between revisions of "Accounting"

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Accounting in MOR is implemented to keep track of all payment activity. It is also possible to create various services, make subscriptions for them, and generate invoices for the clients.
= Description =
 
= Services =  
 
A Service is a product that can be sold to the client. There are various types of services. For example:
 
* Monthly fee.
* Line rent.
* Phone rent.
* Internet plan.
 
You can create an unlimited number of Services. All of them can be found in '''SETTINGS – Accounting – Services''':
 
[[Image:services_list.png]]
 
 
== Service types ==
 
* '''Periodic fee per month''' - user is charged every month for this service.
* '''One time fee''' - user is charged only once for this service.
* '''[[Flat-Rates]]''' - user is charged every month for this service and can dial a certain number of minutes to certain destinations.
 
= Subscriptions =
 
Users can subscribe for some services. When they do, they get a service Subscription. Service Subscriptions can be found for each user in the Users main window by clicking the icon [[Image:icon_subscriptions.png]] for the selected user:
 
[[Image:subscriptions_list.png]]
 
 
Subscriptions can have a Memo (if you sell a DID, for example, you can make a note of its number here).  Subscriptions also has the important fields '''Activation start''' and '''Activation end'''. This data interval will be billed in the invoice, but dates before and after this interval will not be billed.
 
You can add/edit/delete subscriptions for the user.
 
It is not recommended to delete subscriptions, or the user will not be billed for that subscription. If the user stops using a service, set the '''Activation end''' value to the date when he does so.
 
NOTE: A service is billed from Activation Start till Activation End, and from the start till the end of the invoice period. The time period that fits within both the previous periods is the actual period that will be billed.


Accounting is implemented to keep track of all payment's activity. It is also useful if you want to create a service, subscribe user to the service and generate invoices for the clients. Only Admin, Reseller/Reseller PRO and Accountant with permission can see this menu.
<br><br>
= Usage =


Go to '''SETTINGS –> Accounting''':
<br><br>
[[File:accounting-menu.png]]
<br><br>
* '''[[Services]]''' – is a product that can be sold to the client.
** '''[[Subscriptions]]''' – user can subscribe to a service.
* '''[[Invoices]]''' – it is information about how much user has to pay and what it has to pay for.
* '''[[Credit notes]]''' – it is the opposite of the invoice. It shows how much user's balance increased.
* '''Financial statements''' – include information about credit notes and invoices.
* '''[[Payments]]''' – payment is created when a user pays the system owner for some service.
<br><br>
<br><br>
== Subscription calculation ==
= From Accountant =
 
* Accountant needs '''See Financial Data''' [http://wiki.kolmisoft.com/index.php/Accountant_permissions permission] to access Accounting menu and also additional settings for specific pages. For example Invoices permission to access '''SETTINGS –> Accounting –> Invoices'''.  
 
Subscriptions are calculated by the following rules:
 
 
* When a Subscription is assigned to a Prepaid user, the price for the first month is deducted from the user's balance instantly (and an appropriate Payment with type = subscription is created).
** If the Prepaid user does not have enough balance to cover this subscription, the subscription fails.
* When a Subscription is assigned to a Postpaid user, no changes are made to his balance instantly.
 
 
<hr>
 
Every month day 1, 00:00:00, an action is executed which performs the following calculations:
 
<br>
* Blocked users are skipped.
 
<br>
=== Prepaid users ===
 
For Prepaid users, the balance subtracts the Subscription price for for this new month.
 
A New Payment is created, with type = 'Subscription', to mark the user's balance deduction (only for Prepaid users).
 
 
If a Prepaid user's balance becomes negative, this user is blocked and receives a notification email (as does his owner).
 
<br>
 
=== Postpaid users ===
 
For Postpaid users, the balance subtracts the Subscription price for the previous month.
 
If the Postpaid user's balance + credit < 0, he is blocked and receives a notification email (as does his owner).
 
 
<br><br>
<br><br>
= See Also =


= Example =
* [[Services]]
 
* [[Subscriptions]]
A user is postpaid.
 
===On the first day of his first month===
 
* User balance is: -$75.
 
-$75 is for calls. Also, the user has to pay $475 for subscriptions.
 
* The system calculates the subscription price and deducts $475 from his balance.
* The user balance becomes -$550.
* The user gets an invoice for $550.
* He makes a payment of $500.
* The user's balance becomes -$50.
 
===On the first day of the next month===
 
In the next month, the user gets an invoice for calls made over that month + subscription prices in that month.
 
-$50 will be shown on the invoice, but will not be included in the new invoice.
 
 
<br><br>
----
See also:
* [[Invoices]]
* [[Invoices]]
* [[Credit notes]]
* [[Payments]]

Latest revision as of 10:10, 26 June 2013

Description

Accounting is implemented to keep track of all payment's activity. It is also useful if you want to create a service, subscribe user to the service and generate invoices for the clients. Only Admin, Reseller/Reseller PRO and Accountant with permission can see this menu.

Usage

Go to SETTINGS –> Accounting:

Accounting-menu.png

  • Services – is a product that can be sold to the client.
  • Invoices – it is information about how much user has to pay and what it has to pay for.
  • Credit notes – it is the opposite of the invoice. It shows how much user's balance increased.
  • Financial statements – include information about credit notes and invoices.
  • Payments – payment is created when a user pays the system owner for some service.



From Accountant

  • Accountant needs See Financial Data permission to access Accounting menu and also additional settings for specific pages. For example Invoices permission to access SETTINGS –> Accounting –> Invoices.



See Also

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