Difference between revisions of "Accounting"

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Accounting in MOR is implemented to keep track of all payment activity. Also it is possible to create various services make subscriptions for them and generate invoices for the clients.
= Description =
 
= Services =  
 
Service is product which can be sold to the client. That can be various types of services. For example:
 
* Monthly fee
* Line rent
* Phone rent
* Internet plan
 
You can create unlimited number of Services. All of them can be found in '''SETTINGS – Accounting – Services''':
 
[[Image:services_list.png]]
 
 
== Service types ==
 
* '''Periodic fee per month''' - user is charged every month for this service
* '''One time fee''' - user is charged only once for this service
* '''[[Flat-Rates]]''' - user is charged every month for this service and can dial some amount of minutes to some destinations
 
 
 
= Subscriptions =
 
Users can subscribe for some services. When they do so – they get Subscription for some service. Subscriptions for the services can be found for each user in Users main window by pressing icon [[Image:icon_subscriptions.png]] for some selected user:
 
[[Image:subscriptions_list.png]]
 
 
Subscription can have some Memo (if you sell DID for example – you can write it's number here). Also it has important fields – '''Activation start''' and '''Activation end'''. This data interval will be billed in invoice. E.g. date before and after of this interval will not be billed.
 
You can add/edit/delete subscriptions for user.
 
It is not recommended to delete them – otherwise user will not be billed for that subscription. If user stops using this service – make '''Activation end''' value to the date when he does it.
 
NOTE: service is billed from Activation Start till Activation End. And from invoice period start till end. Time period which fits in both previous periods is actual period which will be billed.


Accounting is implemented to keep track of all payment's activity. It is also useful if you want to create a service, subscribe user to the service and generate invoices for the clients. Only Admin, Reseller/Reseller PRO and Accountant with permission can see this menu.
<br><br>
= Usage =


Go to '''SETTINGS –> Accounting''':
<br><br>
[[File:accounting-menu.png]]
<br><br>
* '''[[Services]]''' – is a product that can be sold to the client.
** '''[[Subscriptions]]''' – user can subscribe to a service.
* '''[[Invoices]]''' – it is information about how much user has to pay and what it has to pay for.
* '''[[Credit notes]]''' – it is the opposite of the invoice. It shows how much user's balance increased.
* '''Financial statements''' – include information about credit notes and invoices.
* '''[[Payments]]''' – payment is created when a user pays the system owner for some service.
<br><br>
<br><br>
== Subscription calculation ==
= From Accountant =
 
* Accountant needs '''See Financial Data''' [http://wiki.kolmisoft.com/index.php/Accountant_permissions permission] to access Accounting menu and also additional settings for specific pages. For example Invoices permission to access '''SETTINGS –> Accounting –> Invoices'''.  
 
Subscriptions are calculated by following rules:
 
 
* When Subscription is assigned to Prepaid user - price for first month is deducted from its balance instantly (and appropriate Payment with type = subscription is created)
** If Prepaid user does not have enough balance to cover this subscription - subscription fails
* When Subscription is assigned to Postpaid user - no changes are made to his balance instantly
 
 
<hr>
 
Every month day 1, 00:00:00 action is executed which does such calculations:
 
<br>
* Blocked users are skipped
 
<br>
=== Prepaid users ===
 
For Prepaid users balance subtracts price for Subscription for this new month
 
New Payment is created type = 'Subscription' to mark users balance deduction.
 
 
If Prepaid users balance becomes negative - this user is blocked and receive notification email (and his owner)
 
<br>
=== Postpaid users ===
 
For Postpaid users balance subtracts price for Subscription for previous month
 
If Postpaid users balance + credit < 0 then he is blocked and receives notification email (and his owner)
 
 
<br><br>
<br><br>
= Example =
= See Also =
 
User is postpaid.
 
===On 1st day on first month===
 
* User balance is: -$75
 
-$75 is for calls. Also user has to pay $475 for subscriptions.
 
* System calculates subscription price and deducts $475 from his balance
* User balance becomes -$550
* User gets invoice for $550
* He makes payment of $500
* Users balance becomes -$50
 
===On 1st day on next month===
 
Next month he will get invoice in which amount will be calls made over that month + subscription prices in that month.
 
-$50 will be shown on invoice, but will not be included in that new invoice.


 
* [[Services]]
<br><br>
* [[Subscriptions]]
----
See also:
* [[Invoices]]
* [[Invoices]]
* [[Credit notes]]
* [[Payments]]

Latest revision as of 10:10, 26 June 2013

Description

Accounting is implemented to keep track of all payment's activity. It is also useful if you want to create a service, subscribe user to the service and generate invoices for the clients. Only Admin, Reseller/Reseller PRO and Accountant with permission can see this menu.

Usage

Go to SETTINGS –> Accounting:

Accounting-menu.png

  • Services – is a product that can be sold to the client.
  • Invoices – it is information about how much user has to pay and what it has to pay for.
  • Credit notes – it is the opposite of the invoice. It shows how much user's balance increased.
  • Financial statements – include information about credit notes and invoices.
  • Payments – payment is created when a user pays the system owner for some service.



From Accountant

  • Accountant needs See Financial Data permission to access Accounting menu and also additional settings for specific pages. For example Invoices permission to access SETTINGS –> Accounting –> Invoices.



See Also

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